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Jujitsu America : President
Responsibilities
- The President is responsible for the organization of Jujitsu America , the assignment of committees, running the Board of Representatives and Board of Directors Meetings, and the overall function of the organization.
- When authorized, the President will execute all agreements on behalf of the organization and perform other such duties as may be assigned by the Board of Representatives and the Board of Directors.
- The President establishes dialogues and relationships with other key martial arts organizations, in order to foster better relations, develop new opportunities for Jujitsu America members to train and learn, and for those organizations to participate in Jujitsu America events.
- The President must be a diplomat. The President must represent all Jujitsu America members and their views, not just the President's own views.
- The President must be a leader. The President must make decisions, especially with an open mind.
- The President must be ready to accept feedback and criticism, and deal with that constructively.
- The President must have compassion and the ability to deal with both sides of every issue.
- The President is responsible for coming up with new ideas to help develop the organization and to continue to deliver exceptional value to the members of Jujitsu America .
- The President must be available to speak and correspond with all the members of the organization as well as prospective members, to address their questions and concerns, and to respond to their input.
Time Commitment
At least 6 hours per week, sometimes much more.
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Jujitsu America : First Vice President Responsibilities
1. Serve as a Board of Directors member for JA to assist the President with setting goals and planned meetings for the board members.
2. Take over the duties of the President during the absence of the President.
3. Set a leadership example and be of any support to all JA members.
4. Promote JA to all martial artists and encourage membership.
5. Work with other board members and committees on revising and updating policy to improve JA as a whole.
6. Interact with all the board members and give support to help them in their board position.
Time Commitment
The duties of Vice President involve significant interaction with other Board Members and JA members. The Vice President position can take a great deal of time, especially with communication. Plan for at least 2 - 3 hours per week up to 15 - 20 hours per week on the high side.
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Jujitsu America : Second Vice PresidentResponsibilities
1. Serve as a Board of Directors member for JA to assist the President with setting goals and planned meetings for the board members.
2. Take over the duties of the President during the absence of both the President and the First Vice President.
3. Set a leadership example and be of any support to all JA members.
4. Promote JA to all martial artists and encourage membership.
5. Work with other board members and committees on revising and updating policy to improve JA as a whole.
6. Interact with all the board members and give support to help them in their board position.
Time Commitment
The duties of Vice President involve significant interaction with other Board Members and JA members. The Vice President position can take a great deal of time, especially with communication. Plan for at least 2 - 3 hours per week up to 15 - 20 hours per week on the high side.
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Jujitsu America: Treasurer
Responsibilities
- Receive, verify, and pay invoices submitted to Jujitsu America.
- Collect and deposit fees in an expeditious manner.
- Balance monthly bank statements.
- Create monthly Balance Sheet and Profit & Loss Statement. Provide status report for each meeting.
- Arrange for an annual audit, to be submitted to the Board of Representatives.
- File annual Federal Income Tax Statement.
- Budgeting has been suggested, but not mandated. When it takes effect, we will add the responsibility to maintain a running balanced budget by area.
Time Commitment
Typically 2 - 3 hours per week.
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Jujitsu America: Secretary
Responsibilities
As stated in the Jujitsu America By-Laws, one of the duties of the Secretary is to take the minutes of the Board of Representatives Meetings and to send the minutes to all listed, including all Dojo Members, Officers, Committee Heads, and Professors of Jujitsu America.
- The By-Laws state that the Board Meeting minutes should be sent out within 15 days of the meeting.
- The By-Laws state that the Secretary is to take minutes during the Board of Directors Meetings.
- An agenda is to be prepared, approved by the President, and distributed for each meeting.
- The By-Laws state that the Secretary holds the Jujitsu America corporate seal.
- The Secretary may be involved in correspondence for the President and have records of correspondence being done by other committees and officers that is related to business of Jujitsu America. This helps to maintain accurate and complete records for Jujitsu America.
Time Commitment
Writing the Board Meeting minutes and preparing for mailing (copies, filling envelopes, mailing) typically takes about 16 hours (Board Meetings are typically conducted once every two months). Other time needed is updating the mailing list for active dojo members, life members, and individual members as supplied by the Registration Chairman and special communications and mailings as requested by the President, other officers, or other members of the Board of Representatives.
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Jujitsu America : Registration Chairman
Responsibilities
1. Create and maintain forms for Dojo Membership, Individual Membership, Life Membership, and Ohana Awards.
2. Create and maintain list of membership benefits.
3. Respond to inquiries regarding membership, promotion/recognition of existing rank, organization, and miscellaneous other inquiries from current members and prospective new members. This position requires diplomacy and ambassadorship on behalf of Jujitsu America.
4. Identify prospective new dojo members and individual members, develop contact, and explore potential membership.
5. Send electronic and hard-copy mail to register new and continuing members' annual membership. Follow-up as needed in order to ensure that all membership renewals are sent in on time.
6. Process new and continuing members' annual registration and Ohana Awards.
7. Present new dojo member applications, new individual member applications, and life membership applications to the Board of Representatives for review and approval.
8. Print all membership cards, dojo membership certificates, individual membership certificates, life membership certificates, and Ohana Awards. Secure all appropriate signatures. Mail all materials to recipients.
9. Maintain lists of Dojo Members, Individual Members, and Life Members.
10. Provide regularly updated lists of Dojo Members, Individual Members, and Life Members to Webmaster, Clinic Committee Chairman, Secretary, Vice Presidents, and President.
11. Receive fees for membership, verify correct fees paid, process bank deposits, maintain deposit records, and provide regular reports to Treasurer.
12. This position requires good computer skills, particularly in e-mail, database/spreadsheets, and printing.
13. Review all Dan Grade Promotion Applications and Instructor Certificate Applications, verify current membership and time in grade, and present appropriate promotion applications to the Standards Board.
14. Process all applications and print all Dan Certificates and Instructor Certificates. Secure all appropriate signatures for certificates. Mail all materials to recipients.
15. Receive fees for Dan Grade promotions and Instructor Certificates, verify correct fees paid, provide all fees submitted with summary to Treasurer on a regular basis.
16. Maintain list of Black Belt holders.
17. Provide regularly updated list of Black Belt holders to Webmaster, Registration Chairman, 2nd Vice President, President, and Standards Board Members.
18. Review all Kyu Level Applications and verify current membership.
19. Process all applications and print all Kyu Certificates. Mail all materials to recipients.
20. Receive fees for Kyu Level promotions, verify correct fees paid, provide all fees submitted with summary to Treasurer on a regular basis.
Time Commitment
Typically ~8 - 16 hours per week.
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Chief Technical Director
The Chief Technical Director shall be appointed by a majority vote of the Council of Professors. This person shall advise the chairman of the National Standards Board. This person shall hold the rank of Professor.
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